Best Virtual Data Room Rating & Comparison

This virtual data room (VDR) comparison list intends to assist you in evaluating the features, costs, and other aspects of each data room with individual ratings to help you select the best VDR for your company's requirements.

1. Confiex Data Room

4.7 / 5

 4.7/5

Cost	Storage Based Pricing / Page Based Pricing
Ease to use rating	4.5 / 5
Customer Service rating	4.6 / 5
Support Options	Live chat, phone.
Platform Availability	Online.
Free trial	N/A

Features:

Securely hosted on AWS.
Data Center Security.
Secured SSL Connection and Advanced AES 256 Bit Encryption.
Digital Rights Management – DRM.
Security.
Granular permissions.
Round-the-clock Support.
Compliance.
User Messaging.

Description:

Confiex Data Room, your portal to secure and collaborative document sharing.

What makes Confiex Data Room different from its competitors in the market? It stands out by offering excellent features and capabilities that surpass its rivals in multiple aspects. Confiex goes above and beyond to protect your important information, providing intuitive collaboration tools and advanced encryption algorithms for enhanced security. In comparison to its competitors, Confiex Data Room sets a new standard for safeguarding your valuable data. Since its establishment in 2015, Confiex has received outstanding reviews and ratings from its clients, further solidifying its reputation as a trusted provider.

Free Trial: Available.

Learn more about Confiex Data Room.

2. ShareVault

4.9 / 5

 4.9/5

Cost	N/A
Ease to use rating	4.9 / 5
Customer Service rating	4.5 / 5
Support Options	Live chat, phone.
Platform Availability	Online.
Free trial	Yes.

Features:

Easy document management with efficient organization.
Seamless integrations with popular file sharing services.
Quick setup for immediate use.
Robust permissioning tools for authorized collaboration.
Granular user activity tracking for enhanced confidentiality and productivity.
Comprehensive M&A technology suite for value-driven deal-making.

Description:

ShareVault, the pioneer in virtual data rooms and secure document-sharing solutions, empowers businesses to securely manage and track the exchange of sensitive information with external parties during critical processes like due diligence. With a track record dating back to 2003, ShareVault has established itself as the go-to provider, trusted by over 100,000 businesses in more than 48 countries. Alongside their cutting-edge technology, ShareVault goes above and beyond by offering comprehensive 24/7 customer support, ensuring that their customers receive unparalleled document security and assistance whenever they need it.

Free Trial: Available.

Learn more about ShareVault.

3. DealRoom

4.5 / 5

 4.5/5

Cost	Begins at $1295/month
Ease to use rating	4.5 / 5
Customer Service rating	4.6 / 5
Support Options	Live chat, ticketing, knowledgebase, phone.
Platform Availability	Online, iOS, Android.
Free trial	Yes. 14 days.

Features:

Protect Sensitive Documents.
View files without leaving the platform.
Receive insightful analytics on user behavior.
Secure, online VDR service.

Description:

Experience the Future of Project Management and M&A with DealRoom.

DealRoom stands out in the market due to its steadfast dedication to safeguarding sensitive documents. With a strong emphasis on security, DealRoom surpasses its competitors by providing unparalleled protection against unauthorized access and data breaches. Utilizing cutting-edge security measures, including advanced encryption technology, DealRoom ensures that your valuable information remains secure and confidential. Its commitment to file security has earned it excellent reviews from satisfied customers. Since its establishment in 2012, DealRoom has consistently proven to be a trusted choice for those seeking the highest level of protection for their sensitive data.

Free Trial: Available.

Learn more about DealRoom.

4. FirmRoom

4.4 / 5

 4.4/5

Cost	Starts from $495/month.
Ease to use rating	4.6 / 5
Customer Service rating	4.7 / 5
Support Options	Live chat, ticketing, knowledgebase, phone.
Platform Availability	Online, iOS, Android.
Free trial	Yes, 30 days.

Features:

Scalable storage and unlimited users.
Industry-Leading Security Features.
SAML 2.0/ Single Sign-On (SSO).
Amazon Web Services Data Centers.
24/7 Service and Support.

Description:

FirmRoom distinguishes itself from competitors in the market through its exceptional scalability and storage capabilities. Unlike other solutions that impose limitations on space and user capacity, FirmRoom offers a scalable storage infrastructure and unlimited user capabilities. This means you can handle projects of any size and complexity with ease. Whether you’re dealing with extensive data sets or collaborating with a large team, FirmRoom provides the necessary resources to accommodate your requirements. Its ability to scale and adapt to your needs makes FirmRoom an outstanding choice, enabling you to take on challenging projects without compromising performance or security. Since its establishment in 2018, FirmRoom has garnered positive reviews from its clients, solidifying its reputation as a trusted and reliable platform.

Free Trial: Available.

Learn more about FirmRoom.

5. Intralinks

4.3 / 5

 4.3/5

Cost	N/A
Ease to use rating	3.6 / 5
Customer Service rating	4.5 / 5
Support Options	Email, phone
Platform Availability	Online, desktop.
Free trial	Per request

Features:

Upload deal docs right away.
Pay only if your deal moves forward.
Use AI-powered due diligence tools.
Maximize deal security and privacy.

Description:

Intralinks stands out from its competitors in the market due to its unwavering commitment to deal security and privacy. With a strong focus on protecting sensitive information, Intralinks ensures that your data receives the highest level of protection available. By implementing industry-leading security measures, Intralinks prevents unauthorized access and ensures that only authorized parties have access to your confidential information. This dedication to data security gives you peace of mind, allowing you to concentrate on your deals without concerns about data breaches or privacy breaches. With positive reviews from its customers, Intralinks has established a reputation for delivering excellent service and maintaining the utmost level of security. Since its founding in 1996, Intralinks has been a trusted partner for secure and confidential transactions, serving more than 90,000 clients around the globe.

Free Trial: Not Available.

Learn more about Intralinks.

6. iDeals

4.5 / 5

 4.5/5

Cost	N/A
Ease to use rating	N/A
Customer Service rating	N/A
Support Options	Email, phone, live chat.
Platform Availability	Online.
Free trial	Yes.

Features:

Industry-Leading Security and Reliability.
Documents are protected with personally-identifiable watermarks.
Fence view feature prevents camera-based attacks.
User access to the data room can be restricted by time limit and IP address.
Industry-leading 99.95% data room uptime is guaranteed.

Description:

iDeals distinguishes itself from its competitors in the market through its robust control over user access to your data room. With flexible settings, iDeals allows you to customize and restrict user access based on specific criteria, including time limits and IP addresses. This level of control ensures that only authorized individuals can view and interact with your confidential information, providing an added layer of security and peace of mind. With iDeals, you have the power to maintain strict control over who can access your data room, enhancing the security of your sensitive information and safeguarding your business interests. With positive reviews from its customers, iDeals has built a reputation for delivering exceptional service and maintaining the highest standards of security. Since its founding in 2008, iDeals has been a trusted partner for secure and efficient data room solutions.

Free Trial: Available.

Learn more about iDeals.

7. Fordata

4.4 / 5

 4.4/5

Cost	Starts with $190/month.
Ease to use rating	4.3 / 5
Customer Service rating	4.5 / 5
Support Options	Live chat, ticketing, knowledgebase, phone.
Platform Availability	Online, mobiles
Free trial	Yes

Features:

Block editing (read-only mode).
Block saving to disk and printing.
Apply dynamic watermarks.
Prevent text marking and copying.
Apply Fence View.
Apply Blur View.

Description:

When comparing FORDATA to its competitors in the market, what sets it apart is its exceptional ratings and unwavering commitment to excellence. FORDATA is renowned for its dedication to delivering extraordinary services, unparalleled usability, and ironclad security. By choosing FORDATA, you are entering a world where these qualities converge to redefine the way you handle sensitive information. With FORDATA, you can expect top-notch performance, user-friendly interfaces, and robust security measures that surpass industry standards. With excellent reviews from its clients, FORDATA has solidified its reputation as a trusted VDR company that consistently exceeds expectations. Since its founding in 2009, FORDATA has been at the forefront of providing innovative solutions for secure and efficient data management.

Free Trial: Available.

Learn more about FORDATA.

8. Securedocs

4.3 / 5

 4.3/5

Cost	Starts from $400 / month.
Ease to use rating	4.6 / 5
Customer Service rating	4.4 / 5
Support Options	Email, phone.
Platform Availability	Online.
Free trial	Yes.

Features:

Built-In Electronic Signature.
Unlimited Storage and Unlimited Users.
SAML 2.0/ Single Sign-On (SSO).
Industry-Leading Security Features.
Amazon Web Services Data Centers.

Description:

When comparing SecureDocs to its competitors in the market, what sets them apart is their unwavering commitment to security. At SecureDocs, the safety and protection of your valuable information are their top priorities. Their platform is equipped with industry-leading security features that surpass expectations and adhere to the highest security standards. With state-of-the-art measures in place, you can rest easy knowing that your confidential data is safeguarded against unauthorized access and potential breaches. SecureDocs not only ensures functionality but also prioritizes safety, providing you with peace of mind and the utmost confidence in the security of your information. With good reviews from its customers, SecureDocs has established itself as a trusted VDR company that consistently delivers on its promises. Since its founding in 2012, SecureDocs has been dedicated to providing secure and reliable data management solutions.

Free Trial: Available.

Learn more about SecureDocs.

9. Sharefile

4.2 / 5

 4.2/5

Cost	Starts with $50/month.
Ease to use rating	4.5 / 5
Customer Service rating	4.7 / 5
Support Options	Email, phone.
Platform Availability	Online.
Free trial	Yes. 7-days.

Features:

View-only access.
Click trails.
Dynamic watermarking.
Advanced analytics and reporting.
Granular user access.
HIPAA Compliant.

Description:

Compared to its competitors in the market, ShareFile stands out for its secure solutions that go beyond traditional VDR services. They understand the unique needs of businesses across different industries, such as marketing and human resources. ShareFile offers tailored solutions that address specific industry requirements, whether it’s securely sharing marketing materials or protecting confidential HR documents. With better reviews from its clients, ShareFile has built a reputation for providing comprehensive data management and protection. Since its founding in 2005, ShareFile has been a trusted partner for businesses seeking secure and customized solutions for their document management needs.

Free Trial: Available.

Learn more about ShareFile.

10. Caplinked

4.5 / 5

 4.5/5

Cost	Starts with $338/month.
Ease to use rating	4.6 / 5
Customer Service rating	4.5 / 5
Support Options	Email, phone
Platform Availability	Online
Free trial	Yes.

Features:

Unrivaled file and folder upload speeds.
Manage and access all your Workspaces from your desktop or mobile device.
Version control allows you to track any changes made to a document.
99.95% Guaranteed Uptime Service Level Agreements.
Immediately revoke access to Workspaces or files whenever you choose.
All files are private by default.

Description:

When it comes to file and folder upload speeds, CapLinked surpasses its competitors in the market. Say goodbye to slow and frustrating uploads, as CapLinked offers a seamless experience with lightning-fast speed. This exceptional feature sets them apart and ensures a highly efficient and productive collaboration process. With excellent reviews from its customers, CapLinked has established a reputation for delivering exceptional upload speeds, allowing businesses to stay ahead in the market. Founded in 2010, CapLinked continues to provide top-notch solutions for efficient document sharing and collaboration.

Free Trial: Available.

Learn more about CapLinked.

What is a virtual data room?

A virtual data room, also known as a virtual deal room or investor data room, is an essential tool for businesses seeking a secure and efficient way to store and share sensitive documents. It provides a centralized online space where companies can securely store their business-critical information and facilitate controlled access to clients, investors, and internal stakeholders.

The primary purpose of a virtual data room is to ensure the confidentiality and integrity of valuable business data during critical processes such as mergers and acquisitions, due diligence, fundraising, and legal transactions. By leveraging secure online platforms, companies can securely share confidential information and collaborate with authorized parties, regardless of their geographical location.

For a comprehensive understanding of virtual data rooms, we recommend reading the informative article on data rooms. It provides valuable insights into the functionalities and benefits of virtual data rooms, offering a deeper understanding of their role in securely storing and sharing sensitive information.

To further explore the distinctions between virtual data rooms and physical data rooms, we suggest reading the article on virtual data rooms vs physical data rooms. This resource highlights the differences between these two approaches, helping you make informed decisions regarding your data management and collaboration needs.

Evolution of Virtual Data Rooms

Step into the captivating world of Virtual Data Room (VDR) history. Picture a time when companies were bound by the limitations of Physical Data Rooms, printing out stacks of documents and conducting due diligence exercises in secure conference rooms. The 2000s marked a turning point as VDRs emerged, revolutionizing the way information was shared and accessed. Gone were the days of cumbersome CD-ROMs and floppy discs, as the industry searched for a more efficient solution. External hard drives and memory sticks made their appearance, but still fell short in enhancing the due diligence process. It was clear that a game-changing innovation was needed, one that would reshape the landscape of document management and propel us into the digital age.

Who are the data room service providers?

Virtual data room service providers are certified companies that specialize in offering secure cloud software. These providers equip organizations and corporations with a reliable and secure online platform to efficiently upload, store, and distribute information. By partnering with virtual data room vendors, businesses can effectively address and eliminate risks such as data leaks, technical contingencies, and disruptions to transaction flow. With their expertise and secure infrastructure, virtual data room providers play a crucial role in ensuring the confidentiality, integrity, and smooth flow of sensitive information throughout various business processes.

Learn more about Data Room Services Provider.

Compare Best Price Virtual Data Room

No.	VDR	Price
1	Confiex Data Room	Storage Based Pricing / Page Based Pricing
2	Sharefile	Starts with $50/month.
3	DocullyVDR	$100 PER MONTH (Billed Quarterly).
4	Fordata	Starts with $190/month.
5	Securedocs	Starts from $400 / month.
6	Caplinked	Starts with $338/month.

5 VDR for Merger & Acquisition (M&A) Ratings

No.	VDR	Ratings
1	DocullyVDR	4.6 / 5
2	Fordata	4.4 / 5
3	Confiex Data Room	4.5 / 5
4	Securedocs	4.3 / 5
5	Sharefile	4.2 / 5

Startups Should Use Virtual Data Rooms

In the digital age, data security and secure information sharing are crucial for enterprises, especially for start-ups that handle sensitive data. Virtual data rooms (VDRs) have become essential tools for businesses to securely store, manage, and communicate their sensitive data with partners, investors, and other stakeholders.

Learn more about best virtual data room options for startups companies in 2023.

Virtual Data Room Comparison Overview


Pricing Plans	Storage Based Pricing	Billed Quarterly	Monthly or Flat Rate	Monthly or Flat Rate	Per Page	Monthly Standard Subscription	Monthly or Flat Rate	Monthly Standard Subscription	Monthly Standard Subscription	Monthly Standard Subscription
Pricing for 1 project	NA	$100 Per Month	$1295 billed annually	$495 billed annually	NA	NA	$190/month	$400 / month	$50/month	$338/month
Pricing for Unlimited Projects	NA	NA	Upon request	Upon request	NA	NA	NA	NA	NA	NA
Unlimited Users
Unlimited Data
Number of Rooms	NA	Startup Plan Enterprise Plan	Basic: 1 Professional: Unlimited	Basic: 1 Professional: Unlimited		Basic: 1 Business: Several	Basic: 1 Pro: Multiple
Market Segments
Drag-and-drop
Watermarking
Permissions
Build-in Viewer
Full-text Search
API Access
Live chat
Email, Call Support
Dedicated Manager

Important Common Features for All Virtual Data Room

Discover the must-have features that can transform your collaboration experience with a virtual data room (VDR). Take a look at these essential features that make a VDR an indispensable tool for seamless and secure collaboration:

File Sharing: Effortlessly share and collaborate on files, ensuring smooth workflows and efficient information exchange.
Optical Character Recognition (OCR): Turn scanned documents and images into searchable and editable text, unlocking the full potential of your files.
Viewer History: Track who has accessed your documents, when they did so, and how they interacted with them, ensuring transparency and accountability.
Security and Encryption: Rest easy knowing that your confidential information is protected by state-of-the-art security measures and encryption protocols.
Drag-and-Drop File Upload: Save time and effort with a user-friendly interface that allows you to simply drag and drop files into the VDR, eliminating tedious file uploading processes.
View-Only Access: Control access to files, allowing users to view and download them without granting editing rights, ensuring data integrity and security.
Reporting: Gain valuable insights into user activity, file usage, and engagement with comprehensive reports, empowering data-driven decision-making.
Live Chat: Engage in real-time discussions with team members, clients, or partners within the VDR platform, streamlining communication and collaboration.
Bulk Upload: Easily upload multiple files or entire folders in one go, saving time and effort when dealing with large volumes of data.

Learn more about Essential features a Virtual Data Room should have.

Benefits of Using a Virtual Data Room

Discover the remarkable advantages that virtual data rooms (VDRs) bring to the table. Explore the transformative benefits that can revolutionize the way you share, store, and access information. Here are the primary advantages of incorporating a VDR into your business operations:

Safe and Secure Information Sharing and Storage: Safeguard your sensitive data with robust security measures, encryption protocols, and granular user permissions, ensuring confidentiality and peace of mind.
- Learn more about Unlocking Efficiency & Security: The Benefits of Virtual Data Room in Insolvency Proceedings.
Speeds Up Deals: Streamline your deal-making process by providing a centralized platform for seamless collaboration, document sharing, and communication, accelerating negotiations and closing deals faster.
Enhanced Due Diligence: Facilitate due diligence processes by providing a centralized repository for all relevant documents, enabling efficient access, review, and analysis for potential investors or partners.
Trust and Transparency: Establish trust and transparency among stakeholders by providing a secure environment that tracks user activity, ensuring accountability and auditability.
Buyer and User Intelligence: Gain valuable insights into user behavior, document engagement, and buyer interest through analytics and reporting features, enabling informed decision-making and tailored strategies.
Better Decision-Making: Access critical information and collaborate with stakeholders in real time, empowering more informed decision-making and increasing the chances of favorable outcomes.

Immerse yourself in the advantages of virtual data rooms and witness the transformative impact they can have on your business. Embrace secure information sharing, expedite deals, make informed decisions, and unlock new levels of productivity and cost-efficiency. Choose a virtual data room solution that empowers your organization to thrive in the digital era.

Industries and fields Virtual Data Room (VDR) are Used

Explore the diverse applications of virtual data rooms (VDRs) across industries and witness their transformative impact on streamlining operations, enhancing collaboration, and ensuring secure information management. Here are some exciting fields where VDRs find extensive use:

Accounts: Streamline financial audits, due diligence processes, and secure document sharing for accounting firms, ensuring accuracy, efficiency, and compliance.
Banks: Facilitate mergers and acquisitions, manage loan syndication, and ensure secure document exchange in a highly regulated and confidential environment.
Business Brokers: Empower business brokers with a secure platform for managing sensitive information, facilitating seamless buyer-seller communication, and expediting transactions.
Consulting Services: Enable efficient knowledge sharing, project collaboration, and client collaboration, enhancing consulting services’ effectiveness and delivering value to clients.
Corporate: Facilitate secure document storage, internal communication, and boardroom collaboration, empowering organizations to streamline their corporate governance processes.
Equity and Venture Capital: Accelerate fundraising, due diligence, and investor relations with a secure platform that enables confident information sharing and collaboration.
- Learn more about Use of virtual data room for Private Equity fund raising.

Immerse yourself in the world of virtual data rooms and witness their versatility in transforming industries across the board. Experience secure information management, streamlined collaboration, and accelerated processes tailored to the unique needs of each industry. Choose a virtual data room provider that empowers your specific field and unlocks new levels of efficiency and success.

Recommendations

Imagine the potential impact on your business if confidential information falls into the wrong hands. It’s a risk no organization can afford to take lightly. That’s where a virtual data room comes in, becoming an indispensable tool across industries.

With a virtual data room, the limitations of time and geography vanish, granting you a secure and neutral space to conduct your business operations from anywhere in the world. It’s the ultimate convenience and flexibility packaged into one powerful solution. Your business can thrive without borders.

Now that you’re aware of the incredible benefits a virtual data room offers, it’s time to take action. Explore the VDR options we’ve curated, each offering unique features and capabilities. Find the perfect fit that aligns with your business needs and take control of your data with confidence. It’s time to elevate your business to new heights and safeguard your most valuable assets. The choice is yours!

About DocullyVDR

DocullyVDR is a secure document sharing platform designed for businesses. Our platform is built to protect sensitive business documents and facilitate instant sharing with both internal and external users. We have been operating since 2019, and DocullyVDR is used in over 100 countries by businesses. We continuously work towards providing users with information regarding document security and Virtual Data Room (VDR) solutions. Learn more about DocullyVDR.